Workplace Review and Audit Process

HR Proactive will meet with representatives of the employer, obtain relevant internal policies and procedures and review the structure and history of the workplace. A detailed plan is agreed to, including identifying workers to participate (either voluntarily or as required).

HR Proactive will prepare questions for the workers in consultation with the employer.

Confidential one-to-one interviews with workers are conducted. It is HR Proactive’s experience that participants speak more freely when their names are not released to others, including to the employer. The nature of a free-flowing interview means that inquiries will sometimes range beyond the prepared questions. In some situations, there may be written questions and answers (e.g. with remote or former workers) and the gathering of other documents (e.g. emails or texts).

Upon completion of the review or audit, a report is completed. Details of findings and themes will be included without identifying individual workers. An analysis is provided in relation to internal workplace policies as well as human rights and occupational health and safety law.

HR Proactive recommends that workplaces follow-up with workers upon completion of the review or audit. Doing so will give workers confidence that their concerns are taken seriously. The employer may choose to share the report along with an action plan. HR Proactive can be consulted. If written recommendations are requested, HR Proactive will prepare a separate report.

The time required to complete the process varies based on the number of workers, the complexity of the workplace and other factors that sometimes cannot be anticipated (e.g. a key worker goes off sick). HR Proactive targets completion within thirty to forty-five days, provides regular updates and will advise employers when this target cannot be reached.

Why Conduct a Workplace Review or Audit?

It has been written that good things never come from comfort zones. It is a wise workplace that recognizes this fact. Engaging an objective specialist from HR Proactive to conduct a workplace review or audit may not be comfortable but will likely pay off in better compliance with human rights and occupational health safety law as well as improved employee engagement and efficiency.

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